Council Meeting agendas are posted the Friday before the meeting. Agenda items are to be received by the Clerk the Tuesday before the meeting. So how does one go about speaking to something they see on the agenda once it's been posted? You have a couple options:
Open Forum is available to those wishing to speak to Council at the meeting on an already posted agenda item. If you see something on the Council agenda that you wish to speak to, register by emailing the Clerk before Noon on the day of the meeting. You will be allowed 2 minutes to speak. No discussion, debate or motions will be passed at this time - it is just for the ability to share your thoughts before Council considers the item later in the meeting. Reference Section 6.6 of the Procedural By-law or contact the Clerk for more information.
Discuss with a Member of Council
If you have opinions or information to share on a posted agenda item and do not want to speak through Open Forum, you can contact a member of Council before the meeting to share your thoughts for them to be aware while making their decision and/or possibly share the information with the rest of Council during the meeting. If going this route, please try not to email or call on the day of the meeting as it may be missed.
Formal correspondence submitted to the Clerk after the agenda is posted and requesting it to be part of the agenda may warrant an Addendum being posted, however this has not typically been Bayham's practice. Section 6.9.3 of the Procedural By-law provides language for this to be possible if required. It is recommended to utilize the first 2 options to ensure your voice is heard.